Reports to: Director of Department

Type of Position: Full time exempt

Job Summary: Responsible for the successful coordination and management of projects from turn

over to close out

Principal responsibilities:

Participate in job turn-over

Review scope within 2 weeks

Determine Union requirements, prevailing wage,

insurance program, bonding, length of warranties,

drug testing, safety requirements

Review job specifications

review table of contents

determine approved manufacturers

determine material finishes

determine design criteria

determine performance requirements

Visit job site for evaluation

determine conditions and logistics for deliveries

and installation

Attend pre-construction meetings

Review and understand contract

Prepare for project

Make decisions on systems/materials

Understand difficulty of installation

Provide CAD department with all information needed

Identify floor plans, elevations, details etc.

Bring discrepancies from estimate to attention

of Department Manager and Estimator

Plan for and solve problems (errors in estimate)

Manage project

Prepare schedule on Microsoft Project

Prepare submittals and maintain submittal log

Plan for lead times

Communicate with Contractor on any issues

regarding lead time,required deposits

Confirm Schedule with Contractor

Formulate proper RFIs to customer

Supply super intendant and foreman with budgeted

labor hours, if beneficial

Keep all e-mails pertaining to the job in separate

Outlook folder

Create RFI's in clear language including deadline

Route Subcontracts through contract administration

Place material orders

request warranty with purchase order

include specifications with purchase order

monitor and follow up on delivery dates

make sure materials are checked within 24 hours

notify vendor of problems immediately

handle replacement process

Quote and negotiate profitable change orders

make sure addl.l time requirements are included

make sure all cost codes are checked to make

sure nothing is missed

Conduct job site visits as needed

at least every other week

perform quality control

check problems with vendors

photograph the process

confirm installation progress

Make sure installation is per instructions and

company standards

Keep super intendant and foreman informed of

job status

Make sure all conversations are documented;

particularly delays

Review sensitive communications with Department Mgr.

Make sure Daily Reports are filled out and filed

Completion of Project

Provide contract administration with all required info.

Oversee close out process

Provide all documents to be archived to contract admin.

Inform contract administration of last day on site

Cooperate in watching for final payment and deadline

to file mechanic's lien

General tasks

Prepare reports on job progress twice every month

Attend monthly Project Manager's meeting

Establish and maintain good relationships with

customers and vendors

Coordinate in-house project team

Manage $ 1,500.00 allowance for meals and events

Personality:

Honest and ethical
Dependable
Committed to quality and excellence
Willing to take on challenges

Results oriented with a clear focus on high quality and business profit
Willing to seek out new ideas
Excellent communicator
Analytical and decisive decision maker
Action-oriented, entrepreneurial, flexible, and innovative
Ability to prioritize and communicate to staff key objectives and tactics
Professional, courteous and always calm
Good sense of humor
Able to handle the pressure of multiple crucial deadlines
Able to work extended hours when required

Skills:

Understand Windows operation system
Proficient in Microsoft Word and Excel
Basic knowledge of Sage 300
Excellent written and oral communication skills
Strategic thinking
Problem analysis and problem solving
Creativity
Judgment and decision making
Good project and time management skills
Knowledge of business and management principles
Leadership skills
Ability to work collaboratively

Education:

Minimum Undergraduate Degree in Business Administration or extensive equivalent courses
Extensive experience in all aspects of the glazing industry

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