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Project Manager

Los Angeles,, California · Construction/Facilities
Reports to:   Director of Department
Type of Position:  Full time exempt
Job Summary:   Responsible for the successful coordination and management of projects from turn
                over to close out
                              
 
Principal responsibilities:
 
  • Participate in job turn-over
Review scope within 2 weeks
Determine Union requirements, prevailing wage,
    insurance program, bonding, length of warranties,
    drug testing, safety requirements
Review job specifications
     review table of contents
    determine approved manufacturers
    determine material finishes
    determine design criteria
    determine performance requirements
Visit job site for evaluation
    determine  conditions and logistics for deliveries
    and installation
Attend pre-construction meetings
Review and understand contract
 
  • Prepare for project
 
 
Make decisions on systems/materials
Understand difficulty of installation
Provide CAD department with all information needed
Identify floor plans, elevations, details etc.
Bring discrepancies from estimate to attention
    of Department Manager and Estimator
Plan for and solve problems (errors in estimate)
 
 
 
 
 
 
 
  • Manage project
Prepare schedule on Microsoft Project
Prepare submittals and maintain submittal log
Plan for lead times
Communicate with Contractor on any issues
    regarding lead time,required deposits
Confirm Schedule with Contractor
Formulate proper RFIs to customer
Supply super intendant and foreman with budgeted
    labor hours, if beneficial
Keep all e-mails pertaining to the job in separate
    Outlook folder
Create RFI's in clear language including deadline
Route Subcontracts through contract administration
Place material orders
    request warranty with purchase order
    include specifications with purchase order
    monitor and follow up on delivery dates
    make sure materials are checked within 24 hours
    notify vendor of problems immediately
    handle replacement process
Quote and negotiate profitable change orders
    make sure addl.l time requirements are included
    make sure all cost codes are checked to make
        sure nothing is missed
Conduct job site visits as needed
    at least every other week
    perform quality control
    check problems with vendors
    photograph the process
    confirm installation progress
Make sure installation is per instructions and
    company standards
Keep super intendant and foreman informed of
   job status
Make sure all conversations are documented; 
    particularly delays
Review sensitive communications with Department Mgr.
Make sure Daily Reports are filled out and filed
 
  • Completion of Project
Provide contract administration with all required info.
Oversee close out process
Provide all documents to be archived to contract admin.
Inform contract administration of last day on site
Cooperate in watching for final payment and deadline
    to file mechanic's lien
 
  • General tasks
Prepare reports on job progress twice every month
Attend monthly Project Manager's meeting
Establish and maintain good relationships with
    customers and vendors
Coordinate in-house project team
Manage $ 1,500.00 allowance for meals and events
 
Personality:
  • Honest and ethical
  • Dependable
  • Committed to quality and excellence
  • Willing to take on challenges
  • Results oriented with a clear focus on high quality and business profit
  • Willing to seek out new ideas
  • Excellent communicator
  • Analytical and decisive decision maker
  • Action-oriented, entrepreneurial, flexible, and innovative
  • Ability to prioritize and communicate to staff key objectives and tactics
  • Professional, courteous and always calm
  • Good sense of humor
  • Able to handle the pressure of multiple crucial deadlines
  • Able to work extended hours when required
 
Skills:
  • Understand Windows operation system
  • Proficient in Microsoft Word and Excel
  • Basic knowledge of Sage 300
  • Excellent written and oral communication skills
  • Strategic thinking
  • Problem analysis and problem solving
  • Creativity
  • Judgment and decision making
  • Good project and time management skills
  • Knowledge of  business and management principles
  • Leadership skills
  • Ability to work collaboratively
 
Education:
  • Minimum Undergraduate Degree in Business Administration or extensive equivalent courses
  • Extensive experience in all aspects of the glazing industry
 
 
Sincerely,
 
Brenda Callen LeGault
Director, Client Services
ISC Resources, Inc.
Yorba Linda, CA  92886
Direct 949.458.2157  Cell 714-381-3375
www.isc-usa.com

 
Serving clients since 1984
 
 
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